Facility use management made easy

Save valuable time by automating requests, approvals, scheduling, and management all of your organization’s facility use requests. Communication waits for no one with auto-routing and notifications of requests and approvals with auto-responses to your requestors. Easily collect users’ insurance information and create and send timely invoices after events.

Purchase Order Request

Your organization’s internal controls are among your highest priorities in order to operate efficiently, effectively and within the guidelines of policy and auditors’ expectations. FormPlaza’s solutions provide organizations unlimited options when it comes to approvals, workflow, information formatting, and secure storage of information. Purchase Order Requests can integrate with approved budgets,

Safety and security of everyone is crucial, especially for you most vulnerable students

Student, staff and campus safety tools must be easy to access, simple to understand, and have intelligent routing and notification features. The cost to have reliable tools in place is small. The outcomes on a safe campus are priceless.

  • Reports may be submitted anonymously via a mobile device or computer and are immediately delivered to the appropriate school staff using conditional logic and automatic routing. A feedback loop is created so school staff may ask for clarification or more information from the reporter while protecting the reporter’s anonymity. Select admin have live views of all reports, information, visual statistics, and archived reports for state reporting.

  • There is no room for error when it comes to screening potential threats. Over-reaction can lead to devastating consequences for students, staff or community members. Yet, failing to act could be worse. Ensure all requirements are met to protect your school community while using a consistent, research-based assessment with custom notifications and reminders so everyone who should be involved is involved at the exact right time.

  • Students who lack fixed, regular, and adequate nighttime housing encounter challenges well beyond those of a typical student, and there are services which must be made available to them such as access to free school meals. Without tools such as those provided by FormPlaza, there may be gaps in communication, workflow, or knowledge that prevent students from accessing the services they deserve and are legally required. FormPlaza ensures the right questions are asked, the right people are involved at every stage, and the focus of school staff and the student can be on their success. When the purpose of FormPlaza tools is to comply with requirements of a state or federal grant, those expenses are generally allowable to be paid from related state and federal grants.

  • If a law enforcement officer or another first responder (local decision) encounters a child during a call, that child’s name and the words, “HANDLE WITH CARE,” are forwarded to the designated school contact at the school before the school bell rings the next day. FormPlaza provides the platform for submitters to quickly submit the information in the field and designs the routing to meet the needs and goals of the school to best support the affected child or children. The school implements their individual, class and whole school trauma-sensitive curricula so that traumatized children are “Handled With Care.” District administrators may be included in notifications or they may access the dashboard of data at any time.

Employment Applications

Attracting high quality job candidates is an art and a science. Ease of applying and immediate feedback are important considerations as potential staff prioritize and pursue employment options. Job candidates perceive the application and hiring processes as predictors of how employers value employees overall. Automatic reference and employment checks can be completed immediately and automatically. FormPlaza’s solutions bring all the applicant information to the fingertips of leaders where and when they need it.

  • Mileage Claim

    When employees drive their personal vehicle for work purposes, it’s important to have a mobile-friendly mileage claim process that also complies with district policy and provides all the documentation future auditors will be seeking. FormPlaza’s solutions streamline the processes and if there’s a need to also maintain a specific format matching the traditional paper form, that’s no problem! We can ensure every processed claim is also available in traditional formats too. And, FormPlaza’s solutions include file management without storage limits.

  • TimeTrack Employee Check In / Out

    FormPlaza can add GeoLocation features to a light, mobile-friendly time-tracking tool so organization leaders can choose to allow employees to check in at the start of their work time from their mobile device! Or, use the TimeTrack tool in kiosk mode on a tablet or computer where you want some or all employees to check in and out. FormPlaza will utilize the organization’s preferred employee credentials - ID #, email address, or any other employee identifier can be utilized with FormPlaza’s tools to verify employee identity. Overtime not allowed? Or, does overtime require pre-approval? No problem! FormPlaza experts will ensure the features and branding are spot-on for your organization.

  • Public Records Requests

    Complying with public records laws can be tricky and frustrating for all involved. The requests can sometimes be too broad in scope. Or, requests might include records which are exempt. Your organization and your stakeholders deserve the most efficient and effective way to process public records requests. Every request submitted must meet specific requirements and the organization processing the request benefits from nifty tools to ensure the response and timeline also meet requirements.

  • Field Trip & Transportation Request

    It’s just a field trip, right? Actually, it’s much more than just a field trip. There’s the staff member, additional staff and parent chaperones, dozens or hundreds of students, buses, bus drivers, and don’t forget about communicating to the food service staff! With FormPlaza’s tools, from the initial teacher request, to the building principal’s approval, to the transportation department’s involvement, all the way through the process, communication is guaranteed to include all your key staff. Even the process of school board approval is a snap with the customized tools from FormPlaza.

  • Personnel Recommendation

    Sandwiched between the application, screening, interviewing and onboarding process is the personnel recommendation. Each step of the way FormPlaza’s tools have kept your entire team on track, informed and worrying less about things falling through the cracks and more about what you’re going to do with all the extra time on your hands! The personnel recommendation tool provides Boards and those with hiring authority all the information needed for hiring considerations while also protecting any sensitive data or information in compliance with the organization’s policies. And of course, the personnel recommendation tool is customized to meet the needs of the organization and includes FormPlaza’s fancy, automated routing and approval workflows.

  • Voluntary Payroll Deduction Request

    Organizations allow employees to have voluntary deductions from payroll for countless reasons - donations to a local non-profit, membership dues at the local Y, meal accounts, and so on. Accepting requests by email alone is problematic, as too many organizations have learned after falling victim to phishing scam emails. FormPlaza’s secure solutions include authentications and verifications built into the tools so organizations can operate securely and as efficiently as possible. Like all other FormPlaza tools, organizations can expect the best in custom branding, file management, automatic routing, and so on.

  • Accounts Payable Voucher

    Attach receipts, invoices, packing slips, and complete the digital AP Voucher at a computer or on the go! Not only does this tool ensure all the documentation and information is communicated and stored securely, FormPlaza’s experts customize the routing and approval process so your organization can operate without unnecessary delays and never losing track of important information. School staff and administration with assigned privileges have immediate access to all information past and present with just a few clicks. The organization’s budget and related account codes can be integrated in order to review and analyze expenditures alongside approved budgets. Secure, efficient, effective, customized, and branded for your organization.

  • School Library Request for Reconsideration of Material

    Schools must navigate a myriad of state laws and regulations, oftentimes changing school processes and procedures that may be confusing for community stakeholders. FormPlaza keeps its finger on the pulse of state legislation changes across the country in order to develop tools which help schools comply with laws and operate as efficiently and effectively as possible. The library material request tool is setup to meet requirements of organizations’ local policies and state laws. Submitted requests, feedback to the requestor, and routing of information for review purposes is all included with the customized tool for your organization.

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