HR, Legal & Finance

What do policies, mandatory reporter status, staff handbooks, and training compliance all have in common? Acknowledgements are needed as evidence of employee understanding. This includes acknowledgements of policy changes or new policies. Imagine all of your organization’s policies, handbooks, guidelines, and required acknowledgements all in one place, making audits and compliance a breeze! FormPlaza’s notification tools ensure appropriate employees are notified when policies or guidelines change.

Attracting high quality job candidates is an art and a science. Ease of applying and immediate feedback after submitting applications are important considerations as potential staff prioritize and pursue employment options. Job candidates perceive the application and hiring processes as predictors of how employers value employees overall. Automatic reference and employment checks can be completed immediately and automatically. FormPlaza’s solutions bring all the applicant information to the fingertips of leaders where and when they need it. Your HR or Operations Director will look like a kid in a candy store as they discover the powerful solutions provided by FormPlaza.

Attach receipts, invoices, packing slips, and complete the digital AP Voucher at a computer or on the go! Not only does this tool ensure all the documentation and information is communicated and stored securely, FormPlaza’s experts customize the routing and approval process so your organization can operate without unnecessary delays and never losing track of important information. School staff and administration with assigned privileges have immediate access to all information past and present with just a few clicks. The organization’s budget and related account codes can be integrated in order to review and analyze expenditures alongside approved budgets. Secure, efficient, effective, customized, and branded for your organization.

Your organization’s internal controls are likely among your highest priorities in order to operate efficiently, effectively and within the guidelines of policy and auditors’ expectations. FormPlaza’s solutions provide organizations with seemingly unlimited options when it comes to approvals, workflow, information formatting, and convenient and secure storage of information. Purchase Order Requests can integrate with approved budgets to prevent requests in excess of approved budget limits. Or, an exception feature may be implemented to allow school leaders flexibility and oversight.

FormPlaza can add GeoLocation features to a light, mobile-friendly time-tracking tool so organization leaders can choose to allow employees to check in at the start of their work time from their mobile device! Or, use the TimeTrack tool in kiosk mode on a tablet or computer where you want some or all employees to check in and out. FormPlaza will utilize the organization’s preferred employee credentials - ID #, email address, or any other employee identifier can be utilized with FormPlaza’s tools to verify employee identity. Overtime not allowed? Or, does overtime require pre-approval? No problem! FormPlaza experts will ensure the features and branding are spot-on for your organization.

Organizations allow employees to have voluntary deductions from payroll for countless reasons - donations to a local non-profit, membership dues at the local Y, meal accounts, and so on. Accepting requests by email alone is problematic, as too many organizations have learned after falling victim to phishing scam emails. FormPlaza’s secure solutions include authentications and verifications built into the tools so organizations can operate securely and as efficiently as possible. Like all other FormPlaza tools, organizations can expect the best in custom branding, file management, automatic routing, and so on.

When employees drive their personal vehicle for work purposes, it’s important to have a mobile-friendly mileage claim process that also complies with district policy and provides all the documentation future auditors will be seeking. FormPlaza’s solutions streamline the processes and if there’s a need to also maintain a specific format matching the traditional paper form, that’s no problem! We can ensure every processed claim is also available in traditional formats too. And, FormPlaza’s solutions include file management without storage limits.

Complying with public records laws can be tricky and frustrating for all involved. The requests can sometimes be too broad in scope. Or, requests might include records which are exempt. Your organization and your stakeholders deserve the most efficient and effective way to process public records requests. Every request submitted must meet specific requirements and the organization processing the request benefits from nifty tools to ensure the response and timeline also meet requirements.